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Department: BFA Fine Arts
Job Type: Full-Time
Available From: Apr 20, 2021
Reports To: Department Chair


POSITION OVERVIEW: Assist with the administrative, operational, and instructional duties of the BFA Fine Arts Department.





  • Provide administrative support for Department Chair.
  • Work with Colleagues to facilitate administrative duties of the Department.
  • Keep Chair apprised of target dates related to curriculum, budgets, reports, recurring meetings, exhibitions, etc.
  • Accomplish miscellaneous tasks at Chair's direction.



  • Work with Chair, Faculty, and Curriculum Coordinator to prepare/revise/update Department Curriculum and submit for Registration Booklet.
  • Utilize Course Master Files to monitor faculty assignment/enrollment/room scheduling and to compile weekly course schedules.
  • Along with the Administrative Assistant, process Action Forms related to Course/Faculty changes.



  • Work with Chair and Department Managers to prepare Department Budgets, including Fine Arts/Sculpture/Foundation Painting & Drawing/Foundation Sculpture/Printmaking.
  • Monitor Budgets throughout the academic year to ensure compliance.



  • Help facilitate Orientation.
  • Help facilitate Open House/Accepted Students Day.
  • Draft Chair's yearly Departmental Summary for President and Provost.
  • Update Chair's contributions to accreditation documents.




  • Academic liaison with students/faculty and Chair.



  • Organize meetings regarding Studio Assignments/Mentors' Lottery/BFA Review Lottery.
  • Assign Senior Studios.
  • Facilitate needs of Monday Night Senior Workshop:
  • Conduct Mentor Lottery and prepare faculty-specific rosters based on Lottery.
  • Share Rosters with Registrar to facilitate course designations (course numbers).
  • Schedule weekly Guest Artists' studio visits.
  • Tabulate end-of-term grades.


  • Circulate Written Statement guidelines and due dates to faculty and seniors.



  • Prepare/Coordinate/Schedule/Distribute/Implement End-of-Term Reviews:
  • Second and Third Year Review Committees/BFA Senior Reviews


  • With Digital Lab Systems Administrator, set up online files to collect graduation documents'Images/ Written Statements'required by the College and by accreditation commissions.
  • Monitor senior submissions and share with Academic Advisor.


  • Oversee Visiting Artist Seminar presentations: Schedule times in curriculum/Reserve dates in Amphitheatre /occasionally meet and introduce speaker/Monitor attendance compliance.



  • Vet financial and academic status of students selected for exhibitions and maintain contact with students throughout exhibition regarding gallery protocols.



  • Arrange transport for class field trips.
  • Communicate with support staff (Departmental/Institutional) regarding physical building issues.
  • Reconcile personal purchase card expenditures.



  • PC/MAC skills Google suite, Microsoft Word, Excel, FileMaker Pro.
  • Excellent oral and written communication skills.
  • Discretion in handling confidential information.
  • Well-organized and detail-oriented.
  • Enjoy interaction with students and faculty.
  • Team player.



To apply for this position, please click on the following link: https://www.applicantpro.com/openings/sva/jobs/1754989-318330 .


No walk-ins or phone calls, please.

The School of Visual Arts is an equal opportunity employer. Diversity and inclusion is a core principle of the College. SVA enjoys a community that represents a significant number of historically underrepresented communities, ethnic and religious backgrounds, gender identities, diverse abilities, and foreign countries, and all are encouraged to apply.