POSITION OVERVIEW: Assist with the administrative, operational, and instructional duties of the BFA Fine Arts Department.
DUTIES & RESPONSIBILITIES:
- Provide administrative support for Department Chair.
- Work with Colleagues to facilitate administrative duties of the Department.
- Keep Chair apprised of target dates related to curriculum, budgets, reports, recurring meetings, exhibitions, etc.
- Accomplish miscellaneous tasks at Chair's direction.
- Work with Chair, Faculty, and Curriculum Coordinator to prepare/revise/update Department Curriculum and submit for Registration Booklet.
- Utilize Course Master Files to monitor faculty assignment/enrollment/room scheduling and to compile weekly course schedules.
- Along with the Administrative Assistant, process Action Forms related to Course/Faculty changes.
- Work with Chair and Department Managers to prepare Department Budgets, including Fine Arts/Sculpture/Foundation Painting & Drawing/Foundation Sculpture/Printmaking.
- Monitor Budgets throughout the academic year to ensure compliance.
- Help facilitate Orientation.
- Help facilitate Open House/Accepted Students Day.
- Draft Chair's yearly Departmental Summary for President and Provost.
- Update Chair's contributions to accreditation documents.
- Academic liaison with students/faculty and Chair.
- Organize meetings regarding Studio Assignments/Mentors' Lottery/BFA Review Lottery.
- Assign Senior Studios.
- Facilitate needs of Monday Night Senior Workshop:
- Conduct Mentor Lottery and prepare faculty-specific rosters based on Lottery.
- Share Rosters with Registrar to facilitate course designations (course numbers).
- Schedule weekly Guest Artists' studio visits.
- Tabulate end-of-term grades.
- Circulate Written Statement guidelines and due dates to faculty and seniors.
- Prepare/Coordinate/Schedule/Distribute/Implement End-of-Term Reviews:
- Second and Third Year Review Committees/BFA Senior Reviews
- With Digital Lab Systems Administrator, set up online files to collect graduation documents'Images/ Written Statements'required by the College and by accreditation commissions.
- Monitor senior submissions and share with Academic Advisor.
- Oversee Visiting Artist Seminar presentations: Schedule times in curriculum/Reserve dates in Amphitheatre /occasionally meet and introduce speaker/Monitor attendance compliance.
- Vet financial and academic status of students selected for exhibitions and maintain contact with students throughout exhibition regarding gallery protocols.
- Arrange transport for class field trips.
- Communicate with support staff (Departmental/Institutional) regarding physical building issues.
- Reconcile personal purchase card expenditures.
- PC/MAC skills Google suite, Microsoft Word, Excel, FileMaker Pro.
- Excellent oral and written communication skills.
- Discretion in handling confidential information.
- Well-organized and detail-oriented.
- Enjoy interaction with students and faculty.
- Team player.
To apply for this position, please click on the following link: https://www.applicantpro.com/openings/sva/jobs/1754989-318330 .
No walk-ins or phone calls, please.
The School of Visual Arts is an equal opportunity employer. Diversity and inclusion is a core principle of the College. SVA enjoys a community that represents a significant number of historically underrepresented communities, ethnic and religious backgrounds, gender identities, diverse abilities, and foreign countries, and all are encouraged to apply.